Date of last modification: December 5th 2023
Ensuring the privacy and confidentiality of information entrusted to him is important for SparkOptimus(1). As part of this fundamental obligation, SparkOptimus is committed to ensuring the protection and correct use of your personal information (referred to as “personal data”). SparkOptimus takes data protection and privacy seriously, and is GDPR compliant. We adhere to the strict regulations outlined by the General Data Protection Regulation (GDPR) to ensure the lawful and transparent processing of personal data. In this Online and Event Privacy Statement you can read how we collect, use, share and protect personal data collected through your website visit or during events (co)organized by us.
1. Collection and use of personal data
SparkOptimus collects personal data necessary to meet your demand as a visitor of the website, as described later in this document, marketing purposes, event organization and website management.
1.1 Automatic collection of personal data
1.1.1 IP Addresses
An IP address is a number assigned to your computer when you gain access to the internet. It allows computers and servers to recognize you and to communicate with others. IP addresses from which visitors seem to originate, may be registered for IT security and diagnostic purposes. This information may also be used in an aggregated form to identify trends in website usage and to analyze performance.
A “cookie” is a small piece of text placed by a website within the browser of the device you use to visit the website (e.g. computer or smartphone). The cookie enables the website to recognize your device and is used for various purposes. Despite the usual automatic acceptance of cookies by web browsers, you can set your browser to notify you when you receive a cookie or to reject cookies. However, please note when you do not accept cookies you may not be able to experience the full functionality of websites. Below you will find a list of types of cookies used on our websites.
Purpose | Description | Type & Duration
Security: Our websites are built for standard web browsers. These have a built-in cookie functionality that helps with compatibility issues (e.g., web browser type) and improves performance (e.g., faster loading of content) | Session | Removed after closing the browser
Website Preferences: Our cookies remember your website preferences (e.g., language) or enhance the personal experience (e.g., by a personalized greeting or content). These cookies are used on parts of the website that you access with your own account | Session | Removed after closing the browser
Analytical: We use various (external) cookies to analyze the use of our websites. This enables us to improve the quality and content of the websites. Collected information includes IP address, number of unique visitors, search terms, location (country code) of the visitor, date, duration and frequency of visit, used hardware, browser type, and marketing campaign data | Permanently
Social Media (e.g., Facebook, Twitter, LinkedIn): We use (external) social media widgets and/or buttons to allow visitors to share information from our websites via social media and e-mail. In this context, the interactions and activities of visitors to our website that use these services are recorded at an aggregated level (i.e., not at the individual level), for example, the number of times information is shared (social share count). We recommend consulting the privacy information of the relevant social media before using this functionality | Permanently but is automatically removed if you do not use the SparkOptimus website for two years
1.1.3 Event Organization
To register for events (co)organized by SparkOptimus, we make use of a registration form on the website. The data is used to organize the event, to communicate about the organization of the event and can be used for marketing purposes at a later moment.
1.2. Web beacons
A web beacon is a small file on a webpage, newsletter, e-mail or other communication and is used to gather information about, for example, the extent to which e-mail is accessed, what content is viewed, etc. This information is used to measure the interest of visitors and to improve our services and communication.
SparkOptimus may collect photographic and/o video material during events for marketing purposes. When this is the case you will be notified before or during the event. You are free to refuse being recorded without any consequences for your participation during the event. In case you choose to do so, SparkOptimus will make sure you are not photographed or recorded. In case this is not possible, SparkOptimus will ensure you are rendered unrecognizable on any material captured during the event.
We may contact you after an event to request your permission to use these recordings for marketing purposes.
2. Social media widgets and applications
SparkOptimus uses social media widgets on its website. Clicking these widgets means you interact with third parties (the social media parties).
3. Sharing and transfer of personal data
We do not share personal data with third parties except in case they are co-organizer of an event (this will be mentioned explicitly in the branding of the event) or in case this is a legal obligation and/or this results from a judiciary prescript. In some cases SparkOptimus can share your personal data with external companies or service providers working on our behalf to be able to accept your requests. Furthermore, we may publish photographic and/or video recordings collected during events on our own website or third-party websites for marketing purposes.
SparkOptimus may also store personal data in a country other than where you are located. Any transfers of personal data by SparkOptimus take place in accordance with Dutch and EU data protection laws and regulations. SparkOptimus can be forced to disclose personal data by binding legal obligations under Dutch statute law, for example in case of a judicial decision or a lawful request by law enforcement. Other than aforementioned disclosures, SparkOptimus will not disclose your personal data to third parties without your consent.
You are entitled to access any personal data SparkOptimus processes about you, unless this would unduly affect a third party.
You can submit an access request to firstname.lastname@example.org. Moreover, you can submit requests for correction and/or deletion of personal data SparkOptimus processes. Please be aware SparkOptimus does have some discretion to decline deletion request, for example when there is an obligation to retain that data under applicable statute law. An example of such an obligation can be data retention requirements under taxation laws.
In case you have a complaint about the processing of your personal data by SparkOptimus you have the right to file a complaint with the Dutch DPA (Autoriteit Persoonsgegevens)
6. Data security and integrity
SparkOptimus has security management and procedures in place to protect personal data from unauthorized loss, misuse, alteration, or destruction. However, despite the far-reaching efforts of SparkOptimus, the integrity of the data cannot be absolutely guaranteed against all threats. To our best ability, access to your personal data will be strictly limited to those who are involved on behalf of SparkOptimus in the provision of services to you and who are otherwise entitled to do so within the constraints of the privacy law. The individuals who have access to the personal data are obliged to maintain the confidentiality of such information. We also endeavor to ensure your personal information is kept only for as long as necessary to provide services to you, as long as this is legally permitted or until you request removal of your personal data.
7. Links to other websites
8. Changes to this policy
SparkOptimus may modify this Online and Event Privacy Statement from time to time. When we make changes to it, we will revise the “last modified date”, which is listed at the top of this page. We recommend you to review the Online and Event Privacy Statement on a regular basis, so that you are up to date on how SparkOptimus is protecting your personal information.
SparkOptimus is committed to ensure the privacy of your personal data. If you have any questions or concerns about the processing of your personal data, please contact us at email@example.com. You can also use this email address to inform us about any concerns regarding compliance with our Online and Event Privacy Statement.
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